Careers > OPEN POSITION

Operations Support & Executive Assistant

Remote - Poland

Ledgebrook is seeking an Operations Support & Executive Assistant to join our growing team and support day-to-day operational activities. Our mission is to deliver solutions efficiently and with a strong focus on quality and process improvement, meeting the expectations of both our partners and internal teams.

About the Role

  • Assist in managing calendars and maintaining the AVP’s schedule balance between meetings and other commitments
  • Support the organization of interviews and follow-up on offers
  • Handle IT logistics, such as ordering laptops and coordinating shipments
  • Organize welcome packages and coordinate onboarding schedules with UA - Technical Lead
  • Prepare meeting minutes from sessions with the AVP and Operations team
  • Manage co-working space bookings and other office logistics
  • Plan and coordinate Operations team events, as well as restaurant and entertainment arrangements
  • Assist with travel bookings and maintain agendas for business trips

If you are well-organized, detail-oriented, thrive in a dynamic environment, and are passionate about helping teams achieve their goals – we would love to hear from you!

Please note: This role is Poland-based and offered exclusively on a B2B contract.

About You

Here at Ledgebrook we’re passionate about creating a team that thrives on continuous learning and shares our excitement about building a company from the ground up. We’re looking for people to join us with:

  • A passion for delivering world-class customer service to our internal and external customers
  • Intellectual curiosity and a strong desire for innovation, rather than following the status quo
  • A hunger for continuous learning and opportunities to grow
  • Agile prioritization skills coupled with a keen sense of urgency - we balance getting it right with getting it done right now
  • A strong drive and desire to win together as a high-performing team
  • A moral compass to "do the right thing, period." We have zero tolerance for toxic behaviors
  • An eagerness to actively participate and connect with the whole team, across remote locations
  • An honest, transparent communication style
  • A proactive, solution-oriented mindset. We don’t look for blame, we look for the solution

  • Excellent English written and verbal communication skills
  • Experience as an Executive Assistant, Team Assistant, or similar administrative role
  • Strong organizational and multitasking skills to handle diverse operational and administrative responsibilities
  • Proactive and detail-oriented mindset, ensuring tasks are completed accurately and on time
  • Effective communication and interpersonal skills to work with leadership, colleagues, and external partners
  • Ability to adapt in a dynamic environment and manage shifting priorities
  • Experience with office software (MS Office / Google Workspace) and collaboration tools
  • Professional, reliable, and able to maintain confidentiality

About Ledgebrook

Our next-gen tech stack supports faster, risk differentiated solutions to be crafted and delivered in response to the fast-paced needs of the E&S market. Our data driven approach seeks to unlock more opportunities and value from every submission received, leading to a faster ‘yes’ more frequently, but may also lead to a quick ‘no’.

We are motivated and structured to move faster than traditional insurance organizations. To fully align business objectives with a long-term view that supports our culture and values, all employees will have the opportunity to participate in company ownership through equity grants. We aim to deliver a highly compelling overall employee value proposition and a total compensation package that couples equity grants with base pay and benefits offerings.

At Ledgebrook, as a unified team of company stewards, we will Care, Strive and Thrive together!

What Ledgebrook can offer you

Competitive salary

and meaningful equity ownership

Health Insurance

100% employer-paid option available

Additional benefits

available include 401k plan,  dental, vision & other options

Remote work,

flexible hours

Unlimited

time off policy

Ownership,

autonomy, purpose

What Ledgebrook can offer you

Competitive salary

and meaningful equity ownership

Ownership,

autonomy, purpose

Remote work,

flexible hours

Unlimited

time off policy

Ledgebrook is proud to be part of

How to Apply

Apply Now

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